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What is Workspace in Microsoft Fabric?

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What is Workspace?

Workspaces are places to collaborate with colleagues to create collections of items such as lakehouses, warehouses, and reports.

How to Work with workspaces

Some useful tips about working with workspaces

  • “Pin Your Favorite Workspaces for Quick Access: Pin your favorite workspaces to the top of the list in the workspace flyout. This allows you to quickly access the workspaces you use most frequently.”
  • “Granular Workspace Roles for Flexible Permissions: Use granular workspace roles such as Admin, Member, Contributor, and Viewer for flexible management of permissions within your workspaces. Assign roles based on the level of access required for each user.”
  • “Navigate Easily to Your Current Workspace: Easily navigate to your current workspace from any location within the Microsoft Fabric platform. Simply click on the icon located in the left navigation pane to switch to your current workspace.”
  • “Manage Workspace Configurations with Workspace Settings: As a workspace administrator, take control of your workspace configurations using Workspace Settings. Update and manage settings to tailor the workspace environment to your needs.”
  • “Integrate Git for Seamless Development Processes: Streamline your development processes by integrating Git into Microsoft Fabric. With Git integration, professional developers can seamlessly integrate their development processes, tools, and best practices directly into the Fabric platform.”
  • “Customize Contact List for Workspace Activity Notifications: Specify who receives notifications about workspace activity by customizing your contact list. Tailor notification settings to ensure that relevant stakeholders are kept informed about important updates within the workspace.”

Workspace settings

Workspace admins can use workspace settings to manage and update the workspace. The settings include general settings of the workspace, like the basic information of the workspace, contact list, OneDrive, license, Azure connections, storage, and other experiences’ specific settings.

How to do Azure connections configuration for Workspace

Workspace admins can configure dataflow storage to use Azure Data Lake Gen 2 storage and Azure Log Analytics (LA) connection to collect usage and performance logs for the workspace in workspace settings.

System storage in Workspace

System storage is the place to manage your semantic model storage in your individual or workspace account so you can keep publishing reports and semantic models. Your own semantic models, Excel reports, and those items that someone has shared with you, are included in your system storage.

In the system storage, you can view how much storage you have used and free up the storage by deleting the items in it.

How to Remove the workspace

In the Workspace settings pane, select Other > Remove this workspace.

Some Considerations and limitations

Limitations to be aware of:

  • Workspaces can contain a maximum of 1,000 semantic models, or 1,000 reports per semantic model.
  • Certain special characters aren’t supported in workspace names when using an XMLA endpoint. As a workaround, use URL encoding of special characters, for example, for a forward slash /, use %2F.
  • A user or a Service principle can be a member of up to 1,000 workspaces.

How to create Workspace?

In workspaces, we create collections of items such as lakehouses, warehouses, and reports.

To create a workspace:

  1. Select Workspaces > New workspace. The Create a workspace pane opens.
  2. The Create a workspace pane opens.
  • Give the workspace a unique name (mandatory).
  • Provide a description of the workspace (optional).
  • Assign the workspace to a domain (optional).

3.When done, either continue to the advanced settings, or select Apply.

Some Advanced settings

Expand Advanced and you see advanced setting options:

Contact list

License mode

Default storage format

Template apps

Dataflow storage 

How to Grant users access to your workspace?

Once created the workspace, we want to add other users to roles in the workspace, so you can collaborate with them.

Go to workspace –> Manage Access

Manage access on the More options menu.

Select Add people or groups.

If you have the member role, you can only add others to the member, contributor, or viewer roles.

What all Roles available in workspace in Microsoft Fabric?

Users in workspace roles have the following Microsoft Fabric capabilities, in addition to the existing Power BI capabilities associated with these roles.

Microsoft Fabric workspace roles

Update and delete the workspace.
Add or remove people, including other admins.
Add members or others with lower permissions.
Allow others to reshare items.1
View and read content of data pipelines, notebooks, Spark job definitions, ML models and experiments, and Event streams.
View and read content of KQL databases, KQL query-sets, and real-time dashboards.
Connect to SQL analytics endpoint of Lakehouse or the Warehouse
Read Lakehouse and Data warehouse data and shortcuts2 with T-SQL through TDS endpoint.3
Read Lakehouse and Data warehouse data and shortcuts2 through OneLake APIs and Spark.
Read Lakehouse data through Lakehouse explorer.
Write or delete data pipelines, notebooks, Spark job definitions, ML models and experiments, and Event streams.
Write or delete KQL query-sets, real-time dashboards, and schema and data of KQL databases, Lakehouses, data warehouses, and shortcuts.
Execute or cancel execution of notebooks, Spark job definitions, ML models and experiments.
Execute or cancel execution of data pipelines.
View execution output of data pipelines, notebooks, ML models and experiments.
Schedule data refreshes via the on-premises gateway.4
Modify gateway connection settings.4

How to Pin workspaces

Quickly access your favorite workspaces by pinning them to the top of the workspace flyout list.

Open the workspace flyout from the nav pane and hover over the workspace you want to pin. Select the Pin to top icon.

workspace is added in the Pinned list.

To unpin a workspace

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